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Hi there! I hope yous're doing well.

I hope this email finds you lot well.

I hope you're having a great week.

I hope all is well.

Anyone who gets a lot of email is familiar with the classic "I hope y'all're doing well" and its related family of phrases. It's the email equivalent of pocket-sized talk. And like small talk, this phrase can become a little repetitive if you find yourself relying on it too frequently.

As an entrepreneur, editor, and PR professional person, I estimate that I've sent at to the lowest degree 73,000 business emails over the past twenty years. (A rather bourgeois estimate, at that.) I've seen many an "I hope you lot're doing well" cross my inbox. I've sent a few, too (nosotros all practice, from time to time!). Here are my 5 favorite alternatives to the ubiquitous greeting.

i Cipher at all

The email app Boomerang conducted a data study and found that emails between seventy-5 and one hundred words in length had the best response rates. Although the response rate diminished slowly subsequently that, talk to any decorated person and they'll tell you they prefer emails that are brief and get straight to the point. Show that yous value the recipient's time past getting downward to business organisation right from the start.

ii Something personal

In my work as an editor, I've had people follow me on Twitter or Facebook, commenting on and sharing every article I publish. And, simply when I think I've somehow earned a fan, I'll go a alphabetic character from them asking me to accept a guest blog postal service or do some sort of cross-promotional content bandy. I have to acknowledge, I admire their dedication to getting to know me, even if information technology comes with an ulterior motive. And if they pitch something that reflects the knowledge they've gained about my way and the topics I care almost, information technology's more than likely to exist something I can use.

If you're writing a high-stakes electronic mail that needs to get results, information technology never hurts to practice your homework. You don't take to stalk someone on social media, but doing a little research tin can become a long way. Include a sentence or two at the opening of your e-mail to show y'all're familiar with the recipient'due south piece of work, like this:

At that place are a couple of caveats here. Start, don't utilise a personalized opener unless it actually relates to the topic you're writing well-nigh. It would be bad-mannered to congratulate someone on the publication of their recent novel if you were writing to offer them a bargain on life insurance. (Unless maybe they write murder mysteries. At that place may exist a hook in that location.) And also, don't make your message besides personal. Saying you lot read an commodity is ane thing, but mentioning the beach vacation photos you saw on Instagram will come off as creepy.

3 "I know yous're swamped, so I'll be brief."

I beloved this opener. Information technology, and the number of paragraphs in the electronic mail I see earlier me, tells me that the sender values my time and made an try to continue things brusque and sweet.

In that location'south just one rule with this opener—if y'all're going to use it, y'all'd better actually exist brief. Don't hope to keep it brief and then go on for paragraph afterward paragraph. The sender may wonder whether y'all really know the definition of brief.

four "We met at ______."

If you lot've met the recipient earlier, information technology never hurts to say and so. Perhaps you connected briefly at a conference. Fifty-fifty if the recipient seems unlikely to call up, the fact that you did remember goes a long way toward establishing a rapport.

Once over again, this approach works best if your previous meeting is relevant to the topic at hand. If you lot met at a briefing and exchanged words near marketing strategies, and you lot're emailing now to ask the recipient to review your new app for marketers, y'all're connecting the right dots. That won't be the case, withal, if you lot've only bumped into each other in a java shop and exchanged some small talk about the weather.

5 A bit of small talk

If you really call up a small talk opener fits your audience best, give it a whirl. But if you're looking for an alternative to "I hope all is well," or "I hope you lot're doing well," consider something a little more personal:

The more familiar you are with the recipient, fifty-fifty if yous know each other merely through email exchanges, the better this works.

In my opinion, the nearly of import rule of e-mail communication is this: don't forcefulness it. If you're trying too hard to be personable or clever, your recipient will almost always see through your attempts. When I write an electronic mail, even if information technology's for a mass emailing campaign, I'm always thinking of my intended recipient and their persona. I smiling as I write (seriously, information technology's a little creepy) and write as though I'm having a face-to-face conversation with them.

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Source: https://www.grammarly.com/blog/i-hope-youre-doing-well/

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